SEVEN STAR MARTIAL ARTS

PRIVACY POLICY (FULL GDPR NOTICE)

Issued by Seven Star Martial Arts & Fitness

1. Introduction

Seven Star Martial Arts & Fitness is committed to protecting the privacy, safety, and wellbeing of all students and families. Because we work with children, young people, and vulnerable individuals, we take data protection and safeguarding extremely seriously.

This Privacy Policy explains:

  • What personal data we collect

  • Why we collect it

  • How we use, store, and protect it

  • Who we share it with

  • Your rights and how you can exercise them

This notice is written clearly for parents, carers, and students so that you know exactly how your family’s information is handled.

This Privacy Policy is issued in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Seven Star Martial Arts & Fitness
Warehouse Rear of 17/18 London Road
Neath, SA11 1LE

We are the Data Controller, meaning we are responsible for deciding how your data is used.

Data Protection Contact:
Paul Summers
Email: [email protected]

3. The Types of Data We Collect

We collect personal data so that we can provide safe, high-quality martial arts training and meet safeguarding obligations. This includes:

A. Student Data

  • Full name

  • Date of birth

  • Address

  • Emergency contacts

  • Parent/guardian contact details

  • Attendance records

  • Belt/grade history

  • Medical or injury information relevant to training

  • ID photo used on DojoExpert

  • Photos/videos for social media (only with consent)

  • Instructor notes (senior students only: red belts, black belts)

B. Parent/Guardian Data

  • Names

  • Addresses

  • Phone numbers

  • Email addresses

  • Membership and communication preferences

  • Payment information (managed through secure third-party processors)

C. Sensitive / Special Category Data

Processed only where necessary and in line with safeguarding duties:

  • Medical needs, allergies, injuries

  • Doctor’s letters where participation requires medical clearance

  • SEN or additional support information shared voluntarily

  • Safeguarding disclosures, risk information, or welfare concerns

These categories are covered in more detail in the Safeguarding & Special Category Data Annex.

4. How We Collect Data

We collect data through:

  • Enrolment forms (signed by parents/guardians for under-18s)

  • DojoExpert (our membership system)

  • Attendance logs

  • Email or telephone communication

  • Accident or injury reports

  • Instructor observations (senior ranks only)

5. Why We Use Personal Data (Our Purposes)

We process data to:

A. Deliver Martial Arts Training

  • Register students

  • Track attendance

  • Monitor progress and belt gradings

  • Keep accurate class lists

  • Manage memberships

  • Provide age-appropriate and safe sessions

B. Safeguard Students and Ensure Welfare

  • Understand medical needs or injuries

  • Record accidents or incidents

  • Communicate with parents regarding safety or wellbeing

  • Share information with safeguarding authorities when legally required

C. Operate the Business

  • Manage payments (GoCardless, Stripe, SumUp)

  • Send essential updates via email, SMS, or app

  • Organise gradings, events, seminars, and holiday closures

  • Maintain accurate accounts and financial records

D. Marketing (Only with Consent)

  • Share photos/videos on social media

  • Send optional marketing updates, event news, or promotions

  • Use testimonials or media (with signed permission)

6. Legal Bases for Using Personal Data

We rely on the following lawful bases:

Contract

To provide martial arts training and manage membership.

Legitimate Interests

For:

  • Attendance tracking

  • Belt progression

  • Instructor notes for senior ranks

  • ID photos used internally

  • Essential communication with parents

These are necessary for safe and effective operation.

Consent

For:

  • Photos and videos for marketing

  • Optional marketing communications

Consent can be withdrawn at any time.

Vital Interests

For protecting a student in a life-or-death situation or medical emergency.

Legal Obligation

For:

  • Accident reporting

  • Safeguarding referrals

  • HMRC and accounting requirements

Substantial Public Interest (Safeguarding)

For processing sensitive data when needed to protect children or vulnerable individuals.

7. How We Store Data

Digital Systems

  • DojoExpert (CRM, attendance, grading records)

  • Outlook (email)

  • Dojo Login App (member access)
    All accounts are password-protected, restricted by role, and cloud-backed.

Paper Systems

  • Enrolment forms stored in a locked filing cabinet within a restricted-access office.

Spreadsheets

  • Graduation/grading spreadsheets are stored on a password-protected office computer accessible only to Paul.

8. Data Sharing

We only share data when necessary, safe, and lawful.

A. Internal

  • Instructors: access essential attendance, risk, and safety information.

  • Leaders: aware only of relevant medical/additional needs for risk management.

B. External Providers

  • GoCardless – Direct debit payments

  • Stripe and SumUp – Card payments

  • DojoExpert – Membership, app, attendance

  • Outlook – Emails

  • SMS and Facebook Messenger – Parent communication

All of these operate under their own GDPR-compliant arrangements.

C. Social Media Platforms (With Consent Only)

  • Facebook

  • Instagram

  • Website

  • TikTok

D. Safeguarding Agencies

  • Police

  • Social Services

  • Local safeguarding board

  • Schools (where appropriate and lawful)

E. Insurance and Legal

  • Insurers

  • Legal representatives (if an injury claim arises)

F. IT Support and Website Maintenance

Access is limited and granted only when necessary. Confidentiality obligations apply.

9. Data Security

We use multiple layers of protection:

Physical Security

  • Locked filing cabinet

  • Restricted admin office

  • CCTV and alarmed building

Digital Security

  • Password-protected devices

  • Auto-locking security

  • Antivirus and anti-malware

  • Instructor devices secured by passcode/biometric access

  • Permission-restricted instructor accounts

  • No student data stored on personal computers

  • DojoExpert cloud storage and secure backups

10. International Data Transfers

Some third-party platforms (for example, email systems, app providers, social media) may store data outside the UK. Where this occurs, data is protected using legally approved safeguards such as Standard Contractual Clauses.

11. Retention Periods

  • Membership records: 3 years after leaving

  • Accident/injury records: until student reaches age 21

  • Safeguarding records: minimum 6 years, longer if required

  • Payment records: 6 years for legal obligations

  • Marketing photos/videos: kept only while consent remains active

  • Instructor notes (senior ranks): kept 3 years after leaving

12. Your Rights

Parents and students have the right to:

  • Access their data

  • Correct inaccurate data

  • Request deletion (where lawful)

  • Object to legitimate interest processing

  • Withdraw consent

  • Restrict processing

  • Request data transfer

  • Complain to the ICO

To exercise any right, contact: [email protected]

13. Contact & Complaints

Data Protection Contact:
Paul Summers
Email: [email protected]

If you are unhappy with how your data has been handled, you may complain to the ICO:
https://ico.org.uk/concerns

End of Privacy Policy

 

 

 

 

 

 

 

 

 

 

 

 

SEVEN STAR MARTIAL ARTS

SAFEGUARDING & SPECIAL CATEGORY DATA NOTICE

(Annex to the Privacy Policy)

Seven Star Martial Arts processes certain sensitive types of information to protect the safety, wellbeing, and rights of children, young people, and vulnerable individuals. This document explains how and why we handle this information in line with:

  • UK GDPR

  • Data Protection Act 2018

  • Statutory safeguarding guidance

  • Duty of care and common law obligations

This annex should be read alongside the main Seven Star Martial Arts Privacy Policy.

1. What Is Special Category Data?

Special category data includes information that is more sensitive and requires extra protection. At Seven Star Martial Arts, this may include:

  • Medical information (asthma, allergies, injuries, mobility issues, epilepsy, etc.)

  • Doctor’s letters confirming fitness to participate

  • SEN or additional support needs

  • Welfare or safeguarding concerns

  • Reports of injury or accidents

  • Information relating to vulnerability or risk

  • Disability-related information relevant to safe participation

We do not collect unnecessary sensitive data such as ethnicity, religion, or political opinions unless required for safeguarding.

2. Why We Process Special Category Data

We do this for essential safeguarding and safety reasons:

A. To protect students from harm

This includes health, injury prevention, and responding appropriately to risk.

B. To meet safeguarding obligations

We follow statutory guidance for children and vulnerable people.

C. To make reasonable adjustments

Ensuring that students with medical or additional needs can participate safely.

D. To assess risk during training

Instructors need accurate information to deliver safe physical activity.

E. To respond to incidents

We record injuries, accidents, and medical emergencies to fulfil legal duties.

F. To determine whether a student can train safely

For cases of injury or illness requiring doctor sign-off.

3. Legal Basis for Processing

Special category data is processed under the following lawful bases:

A. Vital Interests

To protect a child or individual where life or health is at risk.

B. Legal Obligation

We must record and act upon safeguarding and injury information.

C. Substantial Public Interest

Specifically under the safeguarding conditions in UK GDPR and DPA 2018.

D. Explicit Consent (where appropriate)

For example, where a parent chooses to give additional voluntary information to support their child’s wellbeing or safety.

4. How Safeguarding Information Is Collected

We collect safeguarding-related data through:

  • Enrolment forms

  • Conversations with parents

  • Accident/incident forms

  • Instructor reports

  • Direct disclosures from students

  • Doctor’s letters

  • Communications from schools or safeguarding agencies

  • Welfare concerns raised by any party

We record only what is necessary and proportionate.

5. Who Can Access Safeguarding & Medical Data

Access is strictly controlled and limited to those who need to know for safety or legal reasons.

A. Internal Access

  • Paul Summers (Data Controller and Safeguarding Lead) – full access

  • Relevant instructors – essential medical and risk information only

  • Senior instructors – can view necessary training and welfare information

  • Leaders/helpers – may be aware of additional needs or injuries, but no access to personal records

B. External Access (only where legally required)

  • Police

  • Social Services

  • Local Safeguarding Board

  • Schools (when appropriate)

  • Insurers or legal representatives (injury claims)

We do not share sensitive information with anyone else.

6. Instructor Notes (Senior Ranks)

Instructors maintain limited notes for senior students (red belts and black belts) to:

  • Monitor progression

  • Support leadership development

  • Ensure safe training

  • Track advanced skill work and responsibilities

These notes are not kept for Tigers, Dragons, or junior grades.

7. Injuries, Accidents, and Incident Reporting

We maintain detailed incident logs to:

  • Protect student safety

  • Monitor emerging patterns of concern

  • Provide evidence in the event of medical escalation

  • Meet legal requirements for accident reporting

  • Support insurance or safeguarding investigations

All accident and injury forms are stored securely and reviewed regularly.

8. Doctor’s Letters & Medical Clearances

Where a parent informs us of a significant injury, illness, or condition, we may request a doctor’s letter confirming whether it is safe for the student to participate.

This is necessary to:

  • Protect the student

  • Protect other students

  • Protect instructors

  • Ensure risk is managed professionally

These letters are stored securely and retained for the duration of the condition’s relevance.

9. Sharing Safeguarding Information

We only share safeguarding or welfare information when:

  • A child is at risk

  • A criminal offence may have occurred

  • There is a legal obligation

  • A statutory agency requests it

  • It is necessary to protect the life or safety of an individual

We will not tell a parent before making a referral if doing so would place the child or another person at greater risk.

10. How We Store & Protect Special Category Data

  • Locked filing systems for enrolment forms

  • Password-protected digital systems

  • Restricted access on DojoExpert

  • No unnecessary copies stored locally

  • CCTV-monitored, alarmed premises

  • Confidentiality requirements for any third-party IT access

  • DojoExpert cloud back-ups (encrypted and continually maintained)

Only essential staff can see sensitive information.

11. Retention Periods (Special Category Data)

  • Accident/injury reports: kept until the student reaches age 21

  • Safeguarding concerns: kept for a minimum of 6 years, longer if required

  • Medical information: kept only while relevant to safe participation

After these periods, information is securely deleted or destroyed.

12. Rights Related to Special Category Data

Parents and students may:

  • Request access to their data

  • Ask for inaccuracies to be corrected

  • Request deletion (unless safeguarding law prevents this)

  • Ask for limited use of certain information

  • Withdraw consent where consent was the lawful basis

We will always respect parental preferences except where safeguarding law overrides them.

13. Contact for Safeguarding or Data Protection

If you have any concerns about safeguarding or data protection:

Paul Summers
Seven Star Martial Arts & Fitness
Email: [email protected]

End of Safeguarding & Special Category Data Notice

 

PRIVACY POLICY

Last updated March 19, 2025



This Privacy Notice for Seven Star Martial Arts & Fitness ('we', 'us', or 'our'), describes how and why we might access, collect, store, use, and/or share ('process') your personal information when you use our services ('Services'), including when you:
  • Engage with us in other related ways, including any sales, marketing, or events
Questions or concerns? Reading this Privacy Notice will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [email protected].


SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use. Learn more about personal information you disclose to us.

Do we process any sensitive personal information? Some of the information may be considered 'special' or 'sensitive' in certain jurisdictions, for example your racial or ethnic origins, sexual orientation, and religious beliefs. We do not process sensitive personal information.

Do we collect any information from third parties? We do not collect any information from third parties.

How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. Learn more about how we process your information.

In what situations and with which parties do we share personal information? We may share information in specific situations and with specific third parties. Learn more about when and with whom we share your personal information.

How do we keep your information safe? We have adequate organisational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Learn more about how we keep your information safe.

What are your rights? Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information. Learn more about your privacy rights.

How do you exercise your rights? The easiest way to exercise your rights is by submitting a data subject access request, or by contacting us. We will consider and act upon any request in accordance with applicable data protection laws.

Want to learn more about what we do with any information we collect? Review the Privacy Notice in full.


TABLE OF CONTENTS



1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You. The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
  • names
  • phone numbers
  • email addresses
  • contact preferences
  • mailing addresses
  • usernames
  • passwords
  • contact or authentication data
  • billing addresses
  • debit/credit card numbers
Sensitive Information. We do not process sensitive information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases, such as your payment instrument number, and the security code associated with your payment instrument. All payment data is handled and stored by Seven Star Martial Arts. You may find their privacy notice link(s) here: http://www.7sma.co.uk.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Google API

Our use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.


2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
  • To deliver and facilitate delivery of services to the user. We may process your information to provide you with the requested service.
  • To respond to user inquiries/offer support to users. We may process your information to respond to your inquiries and solve any potential issues you might have with the requested service.
  • To send administrative information to you. We may process your information to send you details about our products and services, changes to our terms and policies, and other similar information.
  • To fulfil and manage your orders. We may process your information to fulfil and manage your orders, payments, returns, and exchanges made through the Services.

  • To request feedback. We may process your information when necessary to request feedback and to contact you about your use of our Services.
  • To send you marketing and promotional communications. We may process the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. You can opt out of our marketing emails at any time. For more information, see 'WHAT ARE YOUR PRIVACY RIGHTS?' below.
  • To deliver targeted advertising to you. We may process your information to develop and display personalised content and advertising tailored to your interests, location, and more. For more information see our Cookie Notice: http://www.7sma.co.uk.
  • To protect our Services. We may process your information as part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
  • To determine the effectiveness of our marketing and promotional campaigns. We may process your information to better understand how to provide marketing and promotional campaigns that are most relevant to you.
  • To save or protect an individual's vital interest. We may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

In Short: We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e. legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil our contractual obligations, to protect your rights, or to fulfil our legitimate business interests.

The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:
  • Consent. We may process your information if you have given us permission (i.e. consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. Learn more about withdrawing your consent.
  • Performance of a Contract. We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request prior to entering into a contract with you.
  • Legitimate Interests. We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to:
  • Send users information about special offers and discounts on our products and services
  • Develop and display personalised and relevant advertising content for our users
  • Support our marketing activities
  • Diagnose problems and/or prevent fraudulent activities
  • Understand how our users use our products and services so we can improve user experience
  • Legal Obligations. We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.
  • Vital Interests. We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations described in this section and/or with the following third parties.

We may need to share your personal information in the following situations:
  • Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

5. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

We also permit third parties and service providers to use online tracking technologies on our Services for analytics and advertising, including to help manage and display advertisements, to tailor advertisements to your interests, or to send abandoned shopping cart reminders (depending on your communication preferences). The third parties and service providers use their technology to provide advertising about products and services tailored to your interests which may appear either on our Services or on other websites.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice: http://www.7sma.co.uk.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this Privacy Notice unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We aim to protect your personal information through a system of organisational and technical security measures.

We have implemented appropriate and reasonable technical and organisational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorised third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.

8. DO WE COLLECT INFORMATION FROM MINORS?

In Short: We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at [email protected].

9. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: In some regions, such as the European Economic Area (EEA), United Kingdom (UK), and Switzerland, you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time, depending on your country, province, or state of residence.

In some regions (like the EEA, UK, and Switzerland), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; (iv) if applicable, to data portability; and (v) not to be subject to automated decision-making. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

We will consider and act upon any request in accordance with applicable data protection laws.
 
If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority.

If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

Withdrawing your consent: If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below.

However, please note that this will not affect the lawfulness of the processing before its withdrawal nor, when applicable law allows, will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Opting out of marketing and promotional communications: You can unsubscribe from our marketing and promotional communications at any time by clicking on the unsubscribe link in the emails that we send, or by contacting us using the details provided in the section 'HOW CAN YOU CONTACT US ABOUT THIS NOTICE?' below. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.

Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. For further information, please see our Cookie Notice: http://www.7sma.co.uk.

If you have questions or comments about your privacy rights, you may email us at [email protected].

10. CONTROLS FOR DO-NOT-TRACK FEATURES

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ('DNT') feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognising and implementing DNT signals has been finalised. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

11. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated 'Revised' date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

12. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by email at [email protected], by phone at 07700101600, or contact us by post at:

Seven Star Martial Arts & Fitness
Data Protection Officer
Seven Star Martial Arts & Fitness
warehouse rear of 17/18 London Road
Neath, NPT SA11 1LE
United Kingdom

13. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.